Reporting data of syndromic surveillance is a core objective related to public health for eligible hospitals and critical access hospitals (CAH). It is also a Menu Objective for eligible professionals (EPs) who confirm Stage 2 Meaningful Use (MU).
The hospital, CAH or EP must perform at least one test of the certified Electronic Health Record (EHR) technology's capacity to provide electronic syndromic surveillance data, ELR, or Immunization data to public health agencies. The Hospital, CAH or EP must also follow-up submission if the test is successful.
The hospital or CAH must provide successful ongoing submission of electronic syndromic surveillance data from certified EHR Technology to public health agencies. The hospital or CAH must do so for the whole EHR reporting period.
EPs may choose electronic SS reporting as one of their menu objectives. If chosen as one of the menu objectives then the EP must also provide successful ongoing submission of electronic SS data from Certified EHR Technology to public health agencies. The EP must do so for the whole EHR reporting period.
DHHS is currently able to receive the following:
*HL7 2.5.1 is required for MU in most cases for immunizations.
** HL7 2.5.1 is required for MU for lab reporting. Only in rare instances will new HL7 2.3.1 data feeds be added.
To send DHHS data, as part of Meaningful Use or not, please follow the steps below. If registering for MU, all locations (EH/CAH's) and/or EPs must be registered. For example, if a clinic with two EPs and a hospital are going to send DHHS data, please complete two registrations; 1 for the clinic where each EP will be listed, and 1 for the hospital.
Registrations must be completed for each stage of MU.
A registration must be completed for Stage 2 on or before day 60 of your reporting period.
Please complete the online registration to begin the process with DHHS. Please answer all questions and fill it out completely. Incomplete registration forms will not be processed until all information has been submitted. If unsure of an answer, put N/A to complete the registration or email your questions to DHHS. Make sure that contacts on the registration are indeed the individuals that need to be engaged in the onboarding process. Click Here to Register Online
The following links contain additional guidance, messaging specifications, and contact information for each of the registries available for MU public health objectives.