HIPAA covered entities, including providers, clearinghouses and payers, are required to comply with the Affordable Care Act (ACA) requirements to implement the CORE Phase I, Phase II, and Phase III Operating Rules:
- Phase I & II Eligibility and Claim Status Transactions (270/271)
- Phase III Electronic Fund Transfer (EFT) & Electronic Remittance Advice (ERA) (835)
Notifications to Providers and Trading Partners
AS Eligibility and Claims Status (AS-ECS) Track 2 implements the option for Trading Partners to use Hypertext Transfer Protocol Secure (HTTPS) across the public internet for the 270/271 and/or 276/277 transactions. While it is mandatory for Health Plans to offer this connectivity method, it is optional for Trading Partners to use. NE Medicaid will continue to support SFTP connectivity for all HIPAA X12 transactions. The target implementation date for Track 2 is March 2015. See Provider Bulletin No. 14-36 for details.
Nebraska Medicaid is implementing HIPAA operating rules in two Administrative Simplification (AS) projects:
- AS Eligibility and Claims Status (Phase I & II): AS-ECS
- Track 1: Data Content changes required under Operating Rules for HIPAA 5010 Eligibility for a Health Plan 270/271 transactions were implemented July 28, 2013. See Provider Bulletin No. 13-51 for more details.
- Track 2: Nebraska Medicaid has contracted with Edifecs, Inc., to provide the technical solution for connectivity and real-time response operating rule requirements. Implementation of these capabilities is currently scheduled for March 2015.
- AS EFT/ Electronic Remittance Advice (Phase III): AS-EFT/ERA
- Track 1: Data Content changes affect the Uniform Use of Claims Adjustment Reason Codes (CARC) and Remittance Advice Remark Codes (RARC) that are returned on the 835. Infrastructure changes affect EFT and ERA Enrollment data, and the reassociation of EFT and ERA using the NACHA CCD+ standard for EFT delivery. Dual delivery of remittance advices will also be part of this implementation. These changes were implemented June 18, 2014.
- Track 2: Connectivity operating rule requirements will be implemented after AS-ECS Track 2, as completing this is dependent on the infrastructure implemented in AS-ECS Track 2.
To assist in delivery of information, a dedicated email address has been created for questions and answers specific to the Administrative Simplification projects. This email address is: DHHS.ACAEDIAdminSimp@Nebraska.gov
Operating Rules Background
The Patient Protection and Affordable Care Act (ACA) defines operating rules as, “the necessary business rules and guidelines for the electronic exchange of information that are not defined by a standard or its implementation specifications.”
Operating rules build on existing standards to make electronic transactions more predictable and consistent, regardless of the technology. Rights and responsibilities of all parties, security, transmission standards and formats, response time standards, liabilities, exception processing, error resolution and more must be clearly defined in order to facilitate successful interoperability. Beyond reducing cost and administrative hassles, operating rules foster trust among all participants.
CMS under ACA, required adoption of the Council for Affordable Quality Healthcare (CAQH) Committee on Operating Rules for Information Exchange® (CORE) Operating Rules. All CORE rules will build on applicable HIPAA requirements and other related standards.