Food Distribution Program
Calculating Cost of USDA Donated Foods

The following information will help you when you are calculating the cost of non-processed and processed USDA donated foods.  Use your figures from your Straight Bill of Lading (pdficon.gif (914 bytes)Straight Bill of Lading example) and Offer Request to complete the calculations below.

Step 1:  Calculate the cost per case for shipping and warehouse.

Carrier cost and warehouse cost are calculated using a cost of 100 pounds. 

To calculate carrier charges, refer to your Straight Bill of Lading and follow this formula: 

Total item weight (column 15)/100 x carrier weight (column 18) = carrier charges.  Divide that number by the number of cases (column 10) for carrier charge per case.

To calculate warehouse charges, refer to your Straight Bill of Lading and follow this formula:

Total item weight (column 15)/100 x storage rate (column 16) = warehouse charges.  Divide that number by the number of cases (column 10) for warehouse charge per case.

You will use these figures in Step 2 to calculate your total cost per case.

Step 2: Calculate the total cost per case of USDA donated foods.

To calculate total cost per case, refer to your Straight Bill of Lading and follow this formula;

Case rate (column 13) + carrier charge per case (from first formula above) + warehouse charge per case (from second formula above) + processing charge, if applicable (column 14) = total cost per case.

You will use this figure in Step 3 to calculate your total cost per serving.

Step 3: Calculate the cost per serving of USDA donated foods.

To calculate the total cost per serving, refer to your Offer Request and follow this formula:

Figure from Step 2/servings per case (column 5) = cost per serving.        


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